February 16, 2016 Board Meeting
Call To Order (3:00 p.m.) Flag Salute (Abby Maglich, RHS & Riverview HS Color Guard) Special Presentations/Moments of Pride1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescription
Summer BreakSpot Challenge Awards from Florida Department of Agriculture and Consumer Affairs for our Summer Feeding Program - Dr. Beverly Girard
Recommendation N/A
Superintendent's Report2. SUPERINTENDENT'S REPORTDescription
Outstanding Design Citation - Sarasota High School
Recommendation N/A
Hearing of Citizens3. HEARING OF CITIZENSDescription N/A
Recommendation N/A
Approval of Corrections to Consent Agenda4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription N/A
Recommendation That the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda5. APPROVAL OF CONSENT AGENDADescription N/A
Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Consent AgendaAPPROVAL OF MINUTES
6. APPROVAL OF MINUTESDescription N/A
Recommendation
That the February 2, 2016 (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription N/A
Recommendation That the Instructional/Classified Personnel Report be approved.
Attachment: BoardReport February 16, 2016 (Regularrev).pdf Attachment: Board February 16, 2016 (Addendum 1).pdf
AGREEMENTS/CONTRACTS
8. APPROVAL OF THE CONTRACT BETWEEN CHILDREN'S THERAPY WORKS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription The Individuals with Disabilities Education Act IDEA (2004) requires school districts to set aside a proportional share of their Federal IDEA funds to provide services to students with disabilities enrolled in private schools by their parent, including McKay Scholarship students. The services most requested by private schools are speech therapy, occupational therapy and physical therapy. Since the district does not have direct hire staff available to provide these services, contracts with private vendors like Children's Therapy Works are being implemented to meet this requirement. The total contract amount not to exceed $95,000.00.
Recommendation That the contract between Children's Therapy Works and the School Board of Sarasota County, Florida, be approved as presented.
9. APPROVAL OF MEMORANDUM OF UNDERSTANDING - COLLEGIATE HIGH SCHOOL PROGRAM DISTRICT BOARD OF TRUSTEES OF STATE COLLEGE OF FLORIDA, MANATEE-SARASOTA AND SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription This Memorandum of Understanding ("Agreement") forms the agreement between the District Board of Trustees of State College of Florida, Manatee-Sarasota ("SCF") and the School Board of Sarasota County, FL ("District") to establish one or more collegiate high school programs in accordance with s1007.273, Florida Statues. The parties agree to cooperate to offer an option for public school students in grade 11 or grade 12 participation in the program, for at least 1 full school year, to earn CAPE industry certifications pursuant to s. 1008.44, Florida Statues, and to successfully complete 30 credit hours through the dual enrollment program under s. 1007.271, Florida Statues towards the first year of college for an associate's degree or baccalaureate degree while enrolled in the program.
Recommendation That the Memorandum of Understanding - Collegiate High School Program District Board of Trustees of State College of Florida, Manatee-Sarasota and School Board of Sarasota County, Florida be approved as presented.
Attachment: Collegiate High School Program 2-16-16.pdf
GRANTS
10. APPROVAL OF THE SAY "NO" TO BULLYING AND "YES" TO HEALTHY RELATIONSHIPS GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BRENTWOOD ELEMENTARY SCHOOLDescription NON-COMPETITIVE: Grant funds of $5,000 will allow a teaching artist to help Brentwood Elementary School students prevent bullying.
Recommendation That the Say "No" to Bullying and "Yes" to Healthy Relationships grant proposal be approved.
Attachment: No to Bullying.pdf
11. APPROVAL OF THE ALTA VISTA MEDIA CENTER SUPPORT GRANT PROPOSAL TO THE LAURA BUSH FOUNDATION FOR AMERICA'S LIBRARIES Description COMPETITIVE: Grant funds of $7,000 will support the Alta Vista Media Center by providing books and other materials.
Recommendation That the Alta Vista Media Center grant proposal be approved.
Attachment: Laura Bush -EEB.pdf
12. APPROVAL OF THE SUPPORT FOR MIDDLE SCHOOL ORCHESTRA PROGRAMS AND ARTS INTEGRATED PROFESSIONAL DEVELOPMENT PROPOSAL TO DESIGNING DAUGHTERS OF SARASOTA FOR WOODLAND AND VENICE MIDDLE SCHOOLSDescription NON-COMPETITIVE: Grant funds of $5,000 will support staffing for orchestra programs at Venice and Woodland Middle Schools as well as professional development opportunities in arts integration.
Recommendation That the Support for Middle School Orchestra Programs and Arts Integrated Professional Development grant be approved.
Attachment: MS Orchestra Support.pdf
FIELD TRIPS
13. APPROVAL OF NORTH PORT HIGH'S ORCHESTRA TO VISIT ROME, ITALY ON MARCH 11-17, 2017 Description The students will have the opportunity to learn about the rich historical background of their musical genre as well as visiting museums of different types of instruments and performing at historical venues.
Recommendation That the field trip for North Port High's Orchestra to visit Rome, Italy on March 11-17, 2017, be approved as presented.
14. APPROVAL OF BOOKER HIGH VISUAL PERFORMING ART STUDENTS TO ATTEND NATIONAL HIGH SCHOOL DANCE FESTIVAL IN PITTSBURG, PENNSYLVANIA ON MARCH 2-6, 2016Description Students will attend classes from working dance professionals in various genres including ballet, modern, jazz, world dance and somatic movement.
Recommendation That the field trip for Booker High Visual Performing Art Students to attend the National High School Dance Festival in Pittsburg, Pennsylvania on March 2-6, 2016, be approved as presented.
CONSTRUCTION
15. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BAY HAVEN SCHOOL OF BASICES PLUS ADDTION AND RENOVATION PROJECTDescription All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment #18. The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.
Recommendation That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: BAIenc2-16-2016_ProjCompl+FinalConPymt-#18_BayHaven.pdf
16. APPROVAL OF AMENDEMENT #5 WITH HARVARD JOLLY ARCHITECTURE FOR SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECTDescription The scope of work for amendment #5 shall include additional services work associated with: Task #1-Support school staff in the identification and selection of furniture for the Media Center, Media Center Café area, the Career Center and Reception area adjacent to the Career Center in Building #1 as part of the overall renovation of this building. Task #2-Insure all furniture identified and selected is on state contracts of piggy back contracts to insure the best pricing available is obtained.
Recommendation That Amendment #5 to the Agreement dated May 1, 2012, with Harvard Jolly Architecture for Sarasota High School Renovation and New Construction project, be approved as presented.
Attachment: BAIenc2-16-2016_ArchAmend5-SHS.pdf
17. APPROVAL OF ARCHITECT/ENGINEER RANKINGS FOR THE VENICE MIDDLE SCHOOL HVAC RENOVATION AND BUILDING UPGRADE PROJECTDescription The project's scope of work shall include design and construction administration for replacement of the complete HVAC system and the renovation of all affected spaces. The project will be multi-phased. On 12/1/2015, the Professional Services Selection Committee (PSSC) met to select an architect/engineer for this project. The PSSC has ranked them in accordance with Board policy. The project budget is approximately $12,000,000.00. Funds for this project are available in the capital budget account.
Recommendation That the rankings of architect/engineer for the Venice Middle School HVAC Renovation and Building Upgrade project be accepted as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.
Attachment: BAIenc2-16-2016_ApprovalOfRankings_Architect-VMSHVACReno&BldgUpgrade.pdf
18. APPROVAL OF CONTRACTS WITH THE THREE(3) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES-PLAN REVIEW SERVICES FOR A PERIOD OF THREE (3)-YEARSDescription The scope shall be to provide civil engineering plan review services for the District's Permitting Division for a period of three (3) top-ranked firms. The Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with representatives of [1] Jensen and Group Engineering Consultants, LLC, [2] Stantec Consulting Services, Inc. and [3] AM Engineering, Inc. and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $50,000.00. Funds for these services are available through individual project accounts.
Recommendation That the contracts with the three (3)-top ranked firms for Civil Engineering Services-Plan Review for a period of three (3)-years be approved as presented.
19. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)Description The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($25,230.90)in gross contract dollars. Included in these change orders is ($71,680.19)credit for a Direct Material Purchase; the corresponding Direct Material Purchase Order of ($67,575.65) result a net of $4,104.54 in sales tax savings.
Recommendation That the Construction Services' Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc2-16-2016_CSD-COs.pdf
FINANCE
20. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING DECEMBER 31, 2015Description The Superintendent's Financial Statements for the month ending December 31, 2015, does not reflect any unexpected trends for the second quarter of the 2015-2016 fiscal year. Beginning December 2015, premiums for health insurance began to be deposited into the Internal Service Fund for the transition to self-insured. Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.
Recommendation That the Superintendent's Financial Statements for the month ending December 31, 2015, be approved by the Board as presented.
Attachment: Dec 15 Budget Supers.pdf
JOB DESCRIPTIONS
21. APPROVAL OF REVISED JOB DESCRIPTION FOR PRE-SCHOOL/CHILD CARE AIDEDescription The revised job description for Pre-School/Child Care Aide is being presented to the School Board for approval.
Recommendation That the School Board approve the revised job description for Pre-School/Child Care Aide as presented.
Attachment: Job 209 - Pre-School Child Care Aide.pdf
22. APPROVAL OF REVISED JOB DESCRIPTION FOR COORDINATOR, VOLUNTEER AND PARTNERSHIP PROGRAMDescription The revised job description for Coordinator, Volunteer and Partnership Program is being presented for School Board approval.
Recommendation That the School Board approve the revised job description for Coordinator, Volunteer and Partnership Program as presented.
Attachment: Job 242 - VPO Coordinator.pdf
23. APPROVAL OF REVISED JOB DESCRIPTION FOR PROGRAM EVALUATION & ASSESSMENT COORDINATORDescription The revised job description for Program Evaluation & Assessment Coordinator is being presented to the School Board for approval.
Recommendation That the School Board approve the revised job description for Program Evaluation & Assessment Coordinator as presented.
Attachment: Job 191 - ProgEvalAssessCoord.pdf
24. APPROVAL OF REVISED JOB DESCRIPTION FOR HEALTH SAFETY SPECIALISTDescription The revised job description for Health Safety Specialist is being presented to the School Board for approval.
Recommendation That the School Board approve the revised job description for Health Safety Specialist as presented.
Attachment: Job 083 - HealthSftySpec.pdf
25. APPROVAL OF REVISED JOB DESCRIPTION FOR EXCEPTIONAL STUDENT EDUCATION COMPLIANCE LIAISONDescription The job description for Exceptional Student Education Compliance Liaison is being presented to the School Board for approval.
Recommendation That the School Board approve the job description for Exceptional Student Education Compliance Liaison as presented.
Attachment: Job 320 - ESE Compliance Liaison.pdf
New Business26. NAMING OF THE NEW SARASOTA HIGH SCHOOL GYMNASIUM AFTER FORMER SARASOTA HIGH SCHOOL STUDENT, TEACHER, COACH AND ASSISTANT PRINCIPAL EDWARD F. HOWELLDescription In accordance with Sarasota County School Board policy 8.55 - "Designation of School Facilities" newly constructed school facility shall be named using one of several criteria. One of those criteria is "in memory or in honor of a person who has made a significant contribution to our county, state, or nation". Mr. Edward F. Howell was a student, teacher, assistant principal, and coach at Sarasota High School for 45 years. Coach Howell had a profound impact on the lives of thousands of Sarasota High School students. This motion recommends the naming of the new Sarasota High School Gymnasium after Coach Howell.
Recommendation That the naming of the new Sarasota High School Gymnasium after former student, teacher, coach and assistant principal Mr. Edward F. Howell be approved as presented.
27. APPROVAL OF THE MAKING SARASOTA #1 IN MATHEMATICS GRANT PROPOSAL TO THE CHARLES MARGERY BARANCIK FOUNDATION FOR ALL ELEMENTARY SCHOOLSDescription COMPETITIVE: Grant funds of $619,144 will improve math instruction by providing training to all elementary math teachers.
Recommendation That the Making Sarasota #1 in Mathematics grant proposal be approved.
Attachment: Math.pdf
Announcements/Comments28. ANNOUNCEMENTS/COMMENTSDescription N/A
Recommendation N/A
Adjournment29. ADJOURNMENTDescription N/A
Recommendation
N/A
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